This position is full-time and exempt from wage and hour regulations. The staff person who holds this position is responsible for coordination and oversight of a specific program or a related group of programs, especially in relation to compliance with standards and regulations. The role-specific title(s) the Phase Two Program Coordinator is expected to use will be identified in his/her Appointment Letter. Regardless of program specificity, priority tasks will include, but are not limited to: ensuring proper delivery and compliance management of the assigned program(s) and/or projects, managing and supervising the related personnel, ensuring administrative accountability, and ensuring that dignity-and-respect-based services are provided to individuals in the program. This position may also be responsible for a variety of tasks that are nonetheless essential under the heading of “Miscellaneous Duties”. This position may report to a Site Administrator or directly to a Vice President, whichever is identified in his/her Appointment Letter.
A. Program Delivery and Compliance Management
- Ensures that all program/project governing regulations are communicated to relevant employees and contractors.
- Ensures that all program/projects are delivered in compliance with all relevant laws, regulations, and standards (e.g. Housing and Urban Development Standards, Department of Corrections Standards, etc.); as well as FRBH standards.
- Coordinates, plans and implements the program content of Phase Two, including but not limited to, facilitating community meetings, obtaining outside speakers for open classes/meetings, teaching classes, maintaining liaison with AA/NA community, monitoring progress of each consumer, coordinating Transitional Ceremony, coordinating Lifeskills training, handling of on-call responsibilities and coverage as needed.
- Ensures that all supplies necessary for program operation are requisitioned, obtained, inventoried, secured, and used according to approved guidelines.
- Ensures that appropriate safety plans are in place and revised as necessary to meet all related standards.
- Ensures that plans are in place for maintenance, cleanliness, and general appearance of each program/project.
- Maintains an awareness of grant programs and projects that could improve the program-related needs of FRBH consumers and advises the Corporate Leadership Council of noteworthy opportunities.
- Participates in grant/funding source application, reporting, and reviewing processes as assigned.
- Conducts, when programmatically appropriate, periodic Site Visits to sub-programs or project residences to ensure compliance of services and facilities with all relevant standards referenced in A.2 above.
B. Meal Planning and Kitchen Functions
- Ensures that menus are approved by a registered dietitian.
- Ensures that menu portions and total daily menu allowances meet relevant nutritional guidelines and standards.
- Completes, based on approved menus, food orders for submission to approved vendors.
- Obtains appropriate purchase orders or other authorizations for purchases prior to submitting orders or incurring expenses.
- Instructs consumers in food preparation and maintenance of hygiene in kitchen.
- Builds relationships with individuals and organizations related to donations of food supplies.
- Must obtain a food handler permit.
C. Administrative Accountability
- Ensures that FRBH Medical Record documentation (physical or electronic) is processed, handled, maintained, secured, audited, closed, and archived according to Corporate Policy.
- Ensures timely completion of all non-consumer-specific reports, documentation, and paperwork according to FRBH Operations Policy and Procedures and other programmatic protocols.
D. Fostering Resource Needs
- Constructs and maintains a catalog of available and appropriate resources for consumer needs in the program’s community.
- Builds and maintains productive relationships with resource entities in the program’s community.
- Assists in identifying resource gaps in the program’s community.
- Participates in the development of new resources, as appropriate and approved.
- Meets productivity standards as assigned.
- Serves as member of the CenterPoint Management Team.
- Provides direct care (i.e. professional services) as needed to maximize consumer access or enhance program viability.
- Conducts training as assigned.
- Attends periodic meetings and/or trainings as assigned
- Performs other duties or responsibilities as needed or assigned.
- Must possess a high school diploma; however, college experience or CADC is preferred.
- Must have a valid driver’s license and insurable driving record.
- Must have two years of sobriety and working an active recovery program, if in recovery.
- Must have at least two years experience in the substance abuse field.
- Must demonstrate communication skills necessary to perform the duties of the position.
- Must possess ability to attain First Aid and CPR certification.
- Must complete the 28 written lessons of Recovery Dynamics and/or complete Recovery Dynamics training.
- Must possess computer skills sufficient to learn web-based data submission procedures.
- Must pass all required background checks prior to employment.
- Must meet any program-specific health status requirements (e.g. negative for TB).
- Assistant Staff may qualify if they have two years experience (degree substitutes for experience).